ISSA Constitution and Bylaws

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Pat Chewning
Pat C.
Pat C.
Posts: 1400
Joined: Mon Sep 16, 2002 2:00 am
Location: Portland Oregon

ISSA Constitution and Bylaws

Post by Pat Chewning » Sat Apr 08, 2006 3:10 am

ARTICLE I: NAME

The name of this organization shall be the International Slalom Skateboarding Association (ISSA).


ARTICLE II: PURPOSE AND POLICY

Section 1. This organization is established for the following purposes:
(1) To promote and enhance the sport of slalom skateboarding.
(2) To provide standards and recommendations for the promotion, organization, operation, and technical standards for slalom skateboard racing.

Section 2. All communication referenced in this Constitution and Bylaws, stated as “letter”, “vote”, “correspondence”, “mail” or “mailed” shall mean communications by postal delivery, e-mail or other electronic means arranged by the Board.


ARTICLE III: MEMBERSHIP

Section 1. Any individual with an interest in slalom skateboarding is eligible for membership.

Section 2. Yearly dues shall be assessed at a rate to be determined by the Board of Directors. The dues structure shall be published in the organization's newsletter and on the website.
(1) Dues shall be payable with the initial application for membership and yearly as required to maintain membership. Members may be dropped from membership if renewal dues are not paid within 90 days after they become due.
(2) Currently there is a single individual class of membership. Several different classes, such as family, student or organization may be established by the Board of Directors in the future with appropriate dues structures.

Section 3. Any member who acts to bring the organization or its membership into disrepute may be expelled by two-thirds vote of the Board of Directors.

Section 4. Each individual voting member shall have 1 (one) vote.


ARTICLE IV: OFFICERS

Section 1. Officers shall be a President, Vice-president, Secretary, and Treasurer. The positions of Secretary and Treasurer may be combined if deemed appropriate by the Board of Directors. A combined office of Secretary and Treasurer shall represent a single officer for purposes of voting. Positions of Regional Directors may be established if deemed desirable by the Board of Directors. Elected officers and other elected Directors shall comprise the voting pool of the Board of Directors.

Section 2. Officers and all other Directors, if any, shall be elected for a two-year term. The President and Vice-president shall serve a maximum of two consecutive two-year terms.

Section 3. No member shall hold more than one elective office at a time, except if the offices of Secretary and Treasurer have been combined.

Section 4. Any vacancy occurring in an office prior to the next election shall be filled for the unexpired term by appointment by the President, with the approval of a majority vote of the remaining members of the Board of Directors.

Section 5. Any officer with outside interests that may appear to conflict with any organization issue under consideration shall identify that interest and be excused from voting on the issue.

Section 6. The duties of the officers are:

President: To preside at all meetings of the organization; sign checks in the absence of the Treasurer; have general supervision over the activities of the organization; prepare a draft plan of goals to be accomplished in the year for publication by the Board of Directors.

Vice-President: To perform all the duties of the President in case of the latter's absence or disability; oversee the activities of the Standing Committees; perform special assignments as may be deemed necessary by the President.

Secretary: To take minutes of all meetings including those of the Board of Directors; be responsible for official correspondence; maintain the permanent membership and other non-financial records of the organization; accept, validate, count votes cast and provide all election results to the Board of Directors.

Treasurer: To receive and deposit all monies in a bank or banks as designated by the Board of Directors, disburse funds as ordered by the Board of Directors; maintain the financial accounts of the organization and submit status reports as requested; submit a financial report to the members at the conclusion of the year; maintain the permanent financial records of the organization.


ARTICLE V: BOARD OF DIRECTORS

Section 1. The officers of the organization and the elected Board Members shall constitute a Board of Directors, established to assist in furthering the aims of the organization. The President of the organization shall preside as Chairperson of the Board of Directors.

Section 2. Meetings of the Board of Directors shall be held quarterly, as a minimum, and as scheduled by the President. Special meetings of the Board of Directors may be held when requested by twenty or more members or three or more members of the Board of Directors.

Section 3. The presence in person (or via electronic participation on the established electronic meeting forum) of a majority of its members shall constitute a quorum at any meeting of the Board of Directors.

Section 4. The Board of Directors shall make all decisions regarding the business and affairs of the organization, and set policy as may be required, except on those issues presented to the membership as a whole for vote. They shall keep the membership informed of their actions through publication in the quarterly newsletter.


ARTICLE VI: NOMINATIONS AND ELECTIONS

Section 1. Opening of nominations for office shall be announced in the July issue of the newsletter for the year of election. Any member in good standing is eligible to run for office. The member should submit a statement giving background and qualifications for the office desired. These materials are to be received by the Secretary before September 15th of election years. Each statement shall be acknowledged when received. Nominations by petition may also be made. The petition shall be signed by at least three members, and have the approval of the candidate proposed. Nominating petitions shall also include a statement of background and qualifications for the office desired. Summaries of these statements and candidate position comments shall be published in the October issue of the newsletter. Both statements and candidate position comments shall be published on the ISSA website by October 15th of each election year.

Section 2. If no nominee names are received by September 15th, the outgoing officers shall be responsible for placing at least one nominee on the ballot for their position. In all cases the individuals nominated must agree to serve if elected.

Section 3. Ballots for the biennial election of officers shall be included with the October issue of the newsletter on the year of election. Voting may be by return mailing of the ballot or by email to the Secretary or by voting on the website. The voting period shall end on December 20 of the election year. Results shall be published on the website and in the January newsletter of the following year. The newly-elected officers shall assume their responsibilities January 1st.

Section 4. Election of each officer shall be by a majority of votes cast.


ARTICLE VII: MEETINGS AND VOTING

Section 1. Because of the widespread physical locations of the members it is not practical to schedule regular meetings of the entire membership. Special meetings may be held in conjunction with major events in the slalom skateboarding world.

Section 2. Elections may be held on matters of major importance. Ballots shall be mailed to all dues paid members. Voting shall be by return mailing of the ballot or by email to the Secretary or by voting on the website. A simple majority of votes cast shall indicate approval or disapproval of the matter submitted to the membership and shall represent the decision of the entire membership.


ARTICLE VIII: COMMITTEES

Section 1. Standing committees may be established by the President as approved by a simple majority of the Board of Directors. Chairpersons shall be appointed by the President with a simple majority approval of the Board of Directors.

Section 2. Ad hoc committees to further the affairs of the organization may be appointed by the President as may be desirable.


ARTICLE IX: PUBLICATIONS

Section 1. Publications of the ISSA must be approved by an officer or a member of the Board of Directors.

ARTICLE X: INTERNET COMMUNICATIONS

Section 1. The Internet Communication Committee shall prepare an Internet website that shall include, but not be limited to, identification and contact information of officers and committee chairmen, a channel for transfer of information and education concerning slalom skateboarding. The committee shall provide the means to allow members to vote in all elections. Other information gathering and dissemination using Internet and World Wide Web techniques may be used as appropriate.

Section 2. The Webmaster of the website shall chair the Internet Communication Committee, and shall appoint staff as may be necessary. The Webmaster shall be responsible for website content and shall forward all election votes cast on the website to the Secretary in a timely manner.

Section 3. The Treasurer shall provide the Webmaster with a fund to cover publication and Internet services provider expenses. The Webmaster shall be reimbursed for any reasonable and proper expenses incurred in the conduct of his work in that position.

Section 4. Any funds received by the Webmaster from advertisers, if any, or members or non-members shall be forwarded to the Treasurer.


ARTICLE XI: PARLIAMENTARY AUTHORITY

The conduct of this organization shall be governed by Robert's Rules of Order. In case of any conflict with the Constitution and Bylaws, the Constitution and Bylaws shall take precedence.


ARTICLE XII: AMENDMENTS

Section 1. Any member may submit a proposed amendment to these Bylaws to the Secretary for consideration by the Board of Directors for submission to the membership for vote. If rejected, the submitting member shall receive a written reply giving the reasons for the Board's action.

Section 2. Upon approval by the Board of Directors, a proposed amendment shall be submitted to a vote of the membership by identical means as prescribed for officer elections.

Section 3. An amendment shall become effective when approved by a two-thirds majority of member votes cast.


ARTICLE XIII: DISSOLUTION

Section 1. If circumstances warrant, the Board of Directors may submit a resolution to dissolve the organization to a vote of the membership. Voting may be by return mailing of the resolution or by email to the Secretary or by voting on the website. Approval shall be by a two-thirds majority of votes cast.

Section 2. The resolution to dissolve must include a disposition of the assets of the organization. Proceeds from any disposition of assets shall be used to offset any outstanding organization debt. If no debts are outstanding, assets shall be transferred to pay costs of the slalomskateboarder.com web site. Under no circumstances shall these assets be used for the benefit of the officers or any individual member or selected group of members.

Last edited by Pat Chewning on 05 Mar 2006 10:14; edited 7 times in total
Last edited by Pat Chewning on Sun Nov 18, 2007 6:02 pm, edited 1 time in total.

Pat Chewning
Pat C.
Pat C.
Posts: 1400
Joined: Mon Sep 16, 2002 2:00 am
Location: Portland Oregon

Updated for 1-vote per person

Post by Pat Chewning » Sun Nov 18, 2007 6:01 pm

I updated the constitution/bylaws to reflect the recent vote where each member now gets 1 vote. (Article III, Section 4)

The final document is here:

http://www.slalomskateboarder.com/ISSA/ ... n-2007.doc

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